Requisition Services

Requisition services at Sindh Archives pertain to the process by which individuals, organizations, and authorities can request access to and copies of archival materials for specific purposes. These services are designed to balance the preservation of historical records with the needs of researchers, historians, and organizations. Here’s an elaboration of requisition services:

1. Access to Archival Materials:

The archives maintain strict protocols regarding the access and use of archival materials. While Ministries, Departments, and Local Authorities can requisition their own files and documents that they had previously transferred to Sindh Archives, other individuals and entities must access materials in the archives’ search room. This controlled access ensures the protection of historical records.

2. Search Room Consultation:

For most users, archival materials can only be consulted within the search room of Sindh Archives. This arrangement allows researchers to access and study the records in a supervised environment. It also helps safeguard the materials from potential damage or loss.

3. No Loaning of Materials:

A fundamental aspect of the requisition services is that archival materials cannot be loaned out. Unlike traditional library loans, historical records are generally considered too valuable and fragile to leave the controlled environment of the archives. This policy ensures the preservation and security of the materials.

4. Copies for Exhibition:

Sindh Archives recognizes the importance of sharing historical records with the public and other organizations. As such, the institution provides copies of records for exhibition purposes organized by other organizations or individuals. These copies allow for the display of historical materials while the originals remain securely archived.

5. Balancing Preservation and Access:

Requisition services strike a delicate balance between preserving historical records for posterity and making them accessible for research, education, and public engagement. The controlled access and provision of copies for exhibition reflect this balance.

6. Protection of Fragile Materials:

Archival materials, especially those that are old or fragile, can easily deteriorate with frequent handling. By restricting access to the search room and providing copies for exhibition, Sindh Archives takes measures to protect these valuable records from damage.

In summary, requisition services at Sindh Archives facilitate controlled access to archival materials while ensuring their preservation. While some entities have the privilege of requisitioning their own records, most users must access materials in the search room, where they can consult and study historical records. The provision of copies for exhibition extends the reach of these materials to a wider audience, promoting the understanding and appreciation of Sindh’s history and culture.